STEP # 1: 

Fill out the Privacy and Security Questionnaire (PSQ) Form and save a PDF copy to your computer desktop. Attach this to the Software Request Form in Step # 2. 

Any request for software or services that includes Terms, Conditions, or Privacy and Security policies requires an up-to-date, completed PSQ form. Please visit the vendor's website, review their Terms of Service and Privacy Policies, and then answer the questions on the PSQ form. This is a District Legal Requirement. The purpose of the form is to disclose any confidential or protected data (PII, FERPA, HIPAA) that may potentially be handled or exposed by the software or service that is being requested. If no sensitive data elements are being shared, accessed, or otherwise handled, please answer accordingly. Also, please make sure to select the "I agree" box after the acknowledgment statement and fill out the contact info completely.

• Fill out a current Privacy & Security Questionnaire (PSQ) form. The PSQ form determines if the software adheres to the MCCCD and GWC security standards. The person requesting software is responsible for completing the PSQ.
• PSQ forms are required for all NEW software requests and YEARLY and/or CONTRACT renewals.
• If the requester does not have the information needed to complete the PSQ form, the vendor/manufacturer of the software should be contacted to obtain the necessary information.
• Please ensure vendor information is as complete as possible. If vendor information is not available, please indicate the department's primary point of contact for the software.
• Reference KBA - Filling out the Privacy and Security Questionnaire (PSQ) Form

Dynamic Form Link:  Privacy and Security Questionnaire (PSQ)

STEP # 2: 

Fill out the Software Request Form (attach the PSQ from Step #1) in TeamDynamix.

The Software Request Form will be reviewed and Approved/Rejected for the following areas:

• ADA Compliance - Software used by any STUDENT must adhere to ADA guidelines. Any software installed in labs or classrooms must be ADA-compliant. Software for staff or office use does not fall under these requirements. Please ensure vendor information is entered correctly to expedite approval. An upload location is provided on the form for attaching a PDF of any information you can provide.
• Reference KBA - ADA Compliance for Student-used software
• CTS Desktop – If required, please ensure the physical location where the software is to be installed is filled out accurately. This will ensure the software is installed in the desired areas.
• Fiscal - Please ensure the FMS chart field is entered correctly. Any entry other than a valid, complete chart field will be rejected. You can typically obtain an FMS chart field string (account code) from your department chair or administrative assistant. This does not apply if the software or subscription is FREE.

TDX Link:  Software Request Form