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Updating Tax Withholding Forms
Manual Process: From the beginning of the new year through mid-April, withholding tax forms will need to be updated manually by updating the new year's tax forms from the Payroll Forms webpage. There, you will find links to the latest Arizona A-4 and Federal W-4 forms, as well as forms for updating your Direct Deposit, Legal Name Changes, requesting copies of W-2 forms, Absence and Timesheet Adjustment forms, etc.
Forms can be submitted to your local HR office, which will then securely send your updated forms to the District Payroll Office, or sent via email to Payroll@domail.maricopa.edu.
The best practice when sending personal information via email is password-protecting your document(s) and sending the password in a separate follow-up email. To find instructions for both a PC and MAC on zipping and password-protecting your document(s), see the following links.
Electronic Process: Once the New Year's People Soft HCM updates are completed (sometime around mid-April), withholding tax forms can be downloaded, and the Federal W-4 can be submitted electronically through HCM. Sign into your HCM account, select the "Payroll" tile, then open the "Tax Withholding" tile. Select the Tax Withholding Form you want to download and update. The Arizona A-4 form can be downloaded, updated, and sent to District Payroll. The Federal W-4 form can be updated and submitted electronically. For more information, please see the HCM Update Tax Withholding QRG link below.
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