Google Calendar Availability Search

Description

Ways to search calendar availability of others

Instructions

See someone else's calendar

Note: You can't add other people's calendars from the Google Calendar app . However, once you add the calendars from your computer, you'll see them in the app.

  1. On your computer, open Google Calendar
  2. On the left click Search for people.
  3. Start typing someone’s name and choose the person whose calendar you want to see.
    • If their calendar is shared publicly or within your organization, you'll see their events on your calendar.
    • If their calendar isn't shared publicly, you can send a request to have them share their calendar with you. You'll get an email when their calendar has been shared.

Find a time that someone is free

If someone has shared their calendar with you, or is part of your work, school, or other organization, you can check if they're free or busy when adding them to an event.

  1. On your computer, open Google Calendar.
  2. On the left, click Search for people.
  3. Start typing someone’s name and choose the person you want to meet with.
  4. At the top left, click Create Add.
  5. Click Suggested times. If the guest you invited has shared their calendar with you, you'll see when they can attend.

See others' calendar's side by side

You can see guests' calendars side by side in Day view when you create an event. Make sure you have turned on this ability by going to Settings and then Settings and then View options.​​​​​​​

  1. On your computer, open Google Calendar.
  2. On the left click Search for people.
  3. Start typing someone’s name and choose the person you want to meet with.
  4. At the top left, click Create Plusand then Event.
  5. Click Find a time. If the guest you invited has shared their calendar with you, you'll see their calendar alongside yours. Guests marked as optional won’t show up.

Note: To check if a room is available, click Add rooms or Add location. Then, choose a room.

​​​​​​​Google Calendar Help